Applicant Tracking and Candidate Management

» Records Management

• Automated Record Keeping: Capture and store all applicant data, including personal information, work history, qualifications, and financial data.
• Compliance Monitoring: Continuously monitor applicant records to ensure they meet all legislative and company compliance criteria.
• Alerts and Notifications: Automated alerts for expiring licenses, qualifications, and other critical compliance-related milestones.

» Digitised On-Boarding Process

• Bespoke Registration Forms: Customisable forms that applicants can fill out online, tailored to meet specific legislative and company requirements.
• Document Uploads: Allow applicants to upload necessary documents directly to the system for easy verification and record-keeping.

» Comprehensive Applicant Information Access

• Centralised Database: Store all applicant-related information in a single, accessible database.
• Work History Tracking: Maintain detailed records of each applicant's employment history.
• Holiday and Leave Management: Track holiday accrual and leave taken by applicants.
• Financial Data Management: Keep records of salary, and other financial information.
• Licence and Qualification Validity: Monitor the validity of applicant licenses and qualifications, with automatic reminders for renewals.

Booking and Applicant Matching

» Booking Management

• Temporary Bookings: Create short-term bookings for temporary roles.
• Ongoing Bookings: Manage continuous or long-term bookings for ongoing roles.
• Rota-Based Bookings: Set up recurring bookings based on specific schedules (e.g., weekly, monthly).
• Ad-Hoc Bookings: Quickly create bookings for immediate or irregular needs.

» Automated Criteria Matching

• Role Requirements: Define specific criteria for each role, including skills, qualifications, and experience.
• Applicant Database: Maintain a comprehensive database of applicants with detailed profiles.
• Automated Matching: Use Quadzu’s automated criteria search to match role requirements to suitable applicants, ensuring optimal fit.

» Client Booking Management

• Site-Based Rate Cards: Allow clients to add bookings using standardised rate cards based on commercially agreed terms.
• Rate Application: Ensure consistent and transparent rate application for all bookings, enhancing client satisfaction and compliance.
• Client Portal: Provide clients with a user-friendly portal to manage their bookings, view applicant matches, and track booking status.

Candidate Mobile Application

» Placement Information and Documentation

• Job Details: Access comprehensive information about current and upcoming placements, including job descriptions, responsibilities, and contract details.
• Document Repository: Securely view and download necessary documents such as contracts, training materials, and company policies.
• Directions to Site: Use in-app maps to get directions to the work site.

» Timesheet Management

• Time Logging: Log work hours directly through the app.
• Overtime Tracking: Record overtime hours.
• Approval Workflow: Submit timesheets for approval and track the status of submitted timesheets.

» Geo-fenced GPS Clocking

• Location-Based Clocking: Automatically clock in and out when entering or leaving the worksite’s geo-fenced area.
• Real-time Notifications: Receive notifications for successful clock-ins/outs and reminders to clock in/out.

Available on Android and iOS

» Absence Management and Leave Requests

• Absence and Leave Tracking: Record instances of absence and hours and manage leave requests.
• Approval Workflow: Submit leave requests for approval and track the status of submitted requests.

» Registration Information

• Profile Management: View and update personal and professional information.
• Compliance Checks: Ensure all necessary compliance documents are uploaded and up to date.
• Alerts for Expiring Documents: Get notified about expiring licenses, certifications, and other essential documents.
• Document Upload: Upload new certifications, licenses, and other documentation directly through the app.
• Work Preferences: Specify distance to travel, minimum salary and the type of work applicants are looking for to aid with job/placement matching.

Pay & Bill

» Timesheet Management

• Individual or Mass Management: Manage timesheets on an individual basis or handle multiple timesheets simultaneously for efficiency.

» Timesheet Generation Options

• Blank Timesheets: Generate blank timesheets for manual entry.
• Pre-Populated Timesheets: Automatically populate timesheets with hours based on bookings.
• Automated Timesheets: Link with the Quadzu Time and Attendance module to automatically populate timesheets based on clocking activity.

» Applicant Hours Submission

• User-Friendly Interface: Provide an easy-to-use interface for applicants to update their hours.
• Submission for Approval: Allow applicants to submit updated timesheets for client approval.
• Approval Workflow: Implement a streamlined approval process, with notifications and tracking for both applicants and clients.

» Purchase Order Management

• Tracking: Capture and track Purchase Order (PO) activity through the approval process.
• Streamlined Reporting: Simplify reporting processes by integrating PO data with timesheet and payroll information.

» Invoicing

• Invoicing by Cost Code
  • Cost Code Assignment: Allocate costs to specific codes for detailed tracking and reporting.
  • Invoice Generation: Automatically generate invoices based on the assigned cost codes, ensuring precise cost allocation.
• Invoicing by Client
  • Client-Specific Invoicing: Create invoices tailored to individual clients, reflecting their specific agreements and terms.
  • Client Profiles: Maintain detailed profiles for each client, including billing preferences, contact information, and payment terms.
• Invoicing by Site
  • Site-Based Billing: Generate invoices based on specific sites or locations, capturing site-specific expenses and activities.
  • Site Management: Keep detailed records of all sites, including associated clients, cost codes, and operational details.
• Invoicing by Candidate
  • Candidate-Based Tracking: Track costs and generate invoices based on individual candidates, capturing all relevant expenses and activities.
  • Detailed Candidate Profiles: Maintain comprehensive profiles for each candidate, including placement history, hours worked, and associated costs.

Reporting Suite

» Comprehensive Reporting

• System-Based Information: Access detailed information generated by the system covering various aspects such as bookings, applicant matching, compliance, and financials.
• Customisable Reports: Manipulate and customise reports to delve into the underlying data, allowing for in-depth analysis.

» Report Types

• Basic Reporting Suite: Provides essential reports covering key metrics and data points. Ideal for clients who need standard reporting without extensive customisation.
• Detailed Reporting Suite: Offers more comprehensive reports with additional data points and deeper insights. Suitable for clients requiring detailed analysis.
• Bespoke Reports: Custom-built reports tailored to individual business needs. Clients can specify parameters, data sources, and formats to match their unique requirements.

» User-Friendly Interface

• Interactive Dashboards: Visualise data through interactive dashboards that allow for real-time data exploration.
• Drill-Down Capabilities: Dive deeper into specific data points to understand the details behind the summaries.
• Export Options: Export reports in various formats (e.g., PDF, Excel) for offline analysis and sharing.

» Data Integration and Security

• Seamless Integration: Integrate with other systems and data sources to provide a holistic view of the business.
• Data Security: Ensure all reports and data manipulations adhere to strict security protocols to protect sensitive information.

Sales CRM

» Centralised Sales Information

• Unified Database: Store all sales-related data in one centralised location, ensuring easy access and management.
• Customer Profiles: Maintain detailed profiles for each customer, including contact information, purchase history, preferences, and communication logs.

» Streamlined Task Management

• Task Assignment: Assign tasks to sales team members with clear deadlines and priorities.
• Progress Tracking: Monitor the progress of tasks and sales activities in real-time.
• Reminders and Notifications: Automated reminders and notifications for upcoming tasks, follow-ups, and meetings.

» Real-Time Information Access

• Up-to-Date Data: Ensure that remote sales teams have access to the latest information on customers, sales activities, and marketing campaigns.
• Mobile Access: Enable sales teams to access the CRM module on mobile devices, providing flexibility and efficiency in the field.

» Collaboration and Communication

• Team Collaboration: Facilitate collaboration among sales team members with shared calendars, notes, and communication tools.
• Customer Communication: Record and track all customer interactions, ensuring consistent and personalised communication.

» Automation and Efficiency

• Workflow Automation and Standardisation: Automate repetitive tasks and processes to increase efficiency and reduce manual effort.
• Sales Pipeline Management: Visualise and manage the sales pipeline, from lead generation to closing deals, with automated updates and alerts.